Creative Industries Program Assistant 

 Role Overview 

The Creative Industries Program Assistant will support the delivery of UrbanArts’ music, media, and digital arts programs at the UrbanArts Skills and Training Centre. 

Responsibilities 

• Assisting instructors in planning and delivering creative-industry workshops for youth and community members, including music production, recording, photography, videography, graphic design, and digital storytelling. 

• Preparing studios, media labs, and production spaces for daily programs by setting up equipment, testing microphones, organizing cables, checking lighting, and ensuring all tools and software are ready for participants. 

• Supporting youth participants by demonstrating basic techniques, answering questions, assisting with software navigation, and providing one-on-one support to participants who benefit from additional guidance. 

• Supporting recording sessions by assisting with equipment setup, preparing project files, saving and organizing audio/video files, and ensuring safe and responsible use of studio spaces. 

• Documenting program sessions through photos, videos, written reflections, and digital logs to support storytelling, program evaluation, funder reporting, and social media content development. 

• Maintaining and organizing program materials, equipment, and digital assets, including labeling, tracking, safe storage practices, and identifying equipment needs or repairs. 

• Assisting with community pop-up programming, outreach events, and creative-industry activations by helping with setup, participant engagement, and technical support. 

• Supporting the delivery of open studios and skill-building labs, ensuring a welcoming, inclusive environment where youth feel empowered to explore creative tools and practices. 

• Upholding UrbanArts’ commitment to safe, accessible, culturally respectful community spaces by following health and safety practices, supporting accessibility needs, and modeling positive, inclusive behaviour. 

Community Arts & Engagement Coordinator 

 Role Overview 

The Community Arts & Engagement Coordinator will support outreach, relationship-building, and engagement activities across York South–Weston. 

Responsibilities 

• Conducting outreach in neighbourhoods, schools, libraries, community hubs, markets, BIAs, and transit-accessible areas to promote UrbanArts programs, workshops, and summer events. 

• Building and maintaining relationships with community partners, including grassroots youth groups, resident associations, local agencies, cultural organizations, and service providers to expand reach and deepen community connections. 

• Supporting planning and delivery of community-engaged arts activities, including pop-up art stations, cultural activations, collaborative projects, and neighbourhood beautification initiatives. 

• Recruiting summer program participants and volunteers through direct communication, online engagement, outreach presentations, and relationship-building with community leaders. 

• Assisting with the development of engagement materials such as outreach posters, information sheets, social media posts, and digital announcements. 

• Maintaining accurate records such as outreach logs, contact lists, attendance forms, engagement analytics, and community feedback to inform future programming. 

• Supporting front-line service delivery by greeting community members, assisting visitors with information about programs, and ensuring all arrivals feel welcome in UrbanArts spaces. 

• Documenting engagement activities through photos, written notes, testimonials, and summaries to support evaluation and reporting. 

• Assisting in promoting UrbanArts’ intergenerational programming, including activities involving children, youth, women, newcomers, and seniors. 

• Helping ensure all outreach activities follow UrbanArts’ values of inclusion, cultural responsiveness, and youth-centered practice, while upholding safety and accessibility standards. 

Digital Content & Creative Media Assistant 

 Role Overview 

The Digital Content & Creative Media Assistant will create communications materials and digital media content that supports UrbanArts’ brand and summer programming. 

 Responsibilities 

• Creating photos, videos, reels, graphics, digital posters, and social media assets showcasing UrbanArts’ programs, events, community impact, and youth achievements. 

• Editing and preparing content for digital platforms using software such as Adobe Creative Suite, Canva, CapCut, or similar tools, ensuring accessibility, strong design, and brand consistency. 

• Supporting content planning, including drafting captions, preparing content calendars, scheduling posts, and monitoring engagement metrics. 

• Documenting workshops, community events, open studios, and pop-up activations through photography and videography, ensuring respectful and ethical practices in capturing participants. 

• Assisting with website updates, newsletter content, digital archives, and promotional material development for internal and external communications. 

• Organizing digital files, naming conventions, and internal drive systems to maintain accessible, searchable digital asset libraries. 

• Supporting communications staff in preparing materials for funder reporting, grant applications, and partner engagement. 

• Helping design content that highlights UrbanArts’ engagement with priority groups, including racialized youth, women, newcomers, seniors, and community-based organizations. 

• Collaborating with staff to produce youth-centered stories that reflect community identity, cultural pride, and positive local narratives. 

• Upholding UrbanArts’ values by creating content that is inclusive, respectful, representative, and aligned with anti-oppressive storytelling practices. 

Events & Program Production Coordinator 

 Role Overview 

The Events & Program Production Coordinator will support planning, logistics, and execution of summer programs and community events under UrbanArts’ summer programming initiative. 

 Responsibilities 

• Assisting with the planning and coordination of workshops, performances, showcases, open studios, cultural celebrations, and neighbourhood events. 

• Supporting event setup and tear-down, including preparing supplies, arranging staging, checking sound and lighting equipment, setting up signage, and ensuring accessible space layouts. 

• Supporting volunteer coordination by helping recruit, train, and guide volunteers throughout event activities. 

• Assisting with communication to artists, facilitators, vendors, and community partners, including scheduling, reminders, support materials, and day-of coordination. 

• Supporting technical tasks such as testing microphones, managing music playlists, preparing presentation equipment, and troubleshooting basic technical issues. 

• Greeting event participants, providing audience support, collecting surveys, facilitating feedback stations, and ensuring a welcoming, inclusive environment for diverse community members including youth, women, seniors, and families. 

• Documenting events through photography, videography, or written event summaries to support evaluation, reporting, and promotional storytelling. 

• Helping ensure safety protocols are followed by monitoring room capacity, managing equipment, and responding to staff instructions. 

• Assisting with tracking attendance, preparing event reports, and contributing to post-event debriefs to identify improvements. 

• Supporting UrbanArts’ commitment to culturally inclusive, community-based arts programming by helping deliver accessible creative experiences for residents of York South–Weston.