Job Title: Development & Special Projects Coordinator

Start Date: Mid – End of Novemeber, 2017 or sooner

Position Type: 7 Month Contract with possibility of extension

Salary: Commensurate with experience

Number of Positions Available: 1



UrbanArts is a progressive, not-for-profit Community Arts Council (CAC)/Local Arts Service Organization (LASO) providing opportunities for diverse cultural expression, artistic development, training and employment to members of urban communities with a focus on youth in central west Toronto; UrbanArts focuses on engaging community through the arts; UrbanArts is an incubator for local arts, with a range of programs led by professional artists in visual, digital, culinary and media arts, theatre, dance and music.   Providing the thread to weaves together generations, UrbanArts in the process of transitioning its delivery of programs and services to include the broader community with a focus on youth.


Mandate: Our mandate is to promote, engage and facilitate cultural and community development opportunities between artists, arts organizations and community members and community.


Job Title:                                 Development & Special Projects Coordinator


Reporting:                               Operations Manager


Position Description:

The Development & Special Projects Coordinator reports to the Operations Manager, and works closely with the management team, members, and staff to attract additional financial resources (earned and contributed revenue) through relationship building. The Development & Special Projects Coordinator is responsible for cultivating strategic relationships throughout the communities to attract the resources required to support growing programming needs and potential. Adept at fundraising, event management, sponsorship, membership and supporter campaigns, the D&SP Coordinator is a key contributor to strategic and operational initiatives across the organization. The D&SP Coordinator is responsible for developing and supporting the revenue generation, corporate sponsorships, membership and planned giving needs of UrbanArts through grant writing, sponsorships, fundraising and events, membership campaigns, donations, fees for services and additional revenue streams in a strategic, consistent fashion.



Primary Responsibilities:

  1. Implements and stewards the organization’s Outreach & Development Committee
  2. Collaborates with the Executive Director, Operations Manager & the Outreach & Development Committee to create a fund development plan which increases revenues to support the strategic direction of the organization
  3. Implements the fund development plans in accordance with ethical fundraising principles
  4. Collaborates strategically with the management team (ED, OM, PM) to strengthen and develop ongoing and new streams of revenue in support of achieving the mission;
  5. Monitors and evaluates all fundraising activities to ensure that the fundraising goals are being achieved
  6. Monitor trends in the community or region and adapt fundraising strategies as necessary
  7. Coordinates the efforts of the Board, staff and volunteers to ensure consistent, effective communication with the full range of current and potential stakeholders, members and supporters;
  8. Establishes and maintains a solid electronic foundation of supporter research, data and analysis as a basis for resource development;
  9. Initiates and supports annual outreach campaigns through direct appeals, membership and supporter campaigns (electronic, print and person-to-person), event management, sponsorship, in-kind contributions, grants and donations to provide a stable and diversified stream of revenue;
  10. Works closely with the staff, volunteers and supporters to ensure the organization is consistent and strategic in maintaining its revenue base;
  11. Develops policies and procedures for staff and volunteers that reflect best practices for a community based organization working with residents in community development through the arts;
  12. Monitors and evaluates all development, fundraising and membership activities to ensure they are efficient and effective.
  13. Prepares revenue projections and reports for organization and funders




Revenue Generation:

  1. Prepares grant applications and request proposals for new and ongoing funding, donations and resources
  2. Meets personally with planned gift prospects, confirmed donors and their advisors as required and as much as possible
  3. Develops and implements a donor relations and stewardship program for the planned giving portfolio
  4. Develops detailed acceptance policies, procedures and protocols for the various types of planned giving vehicles
  5. Develop and ensure the delivery of annual and/or signature fundraising events to support fund development goals
  6. Implements fee-for-service opportunities and activities for programs and services across the agency
  7. Establishes procedures for the tracking and qualifying of planned gift/major gift prospects and supports these procedures through careful record keeping



  1. Initiates relationships with community partners and collaborators, including the business community, the faith community, the arts community, all levels of the education system, as well as social service and community development agencies;
  2. Seeks out innovative opportunities for business and program development that attract financial support through both earned and contributed revenue, including registrations, sales and services, and events.


Community/Client Relationships

  1. Serves as a core liaison and resource for individuals, organizations and entities open to opportunities to include arts and arts programming as community or career development;
  2. Ensures that a consistent and strategic image and profile of UrbanArts is maintained through the complete range of strategies and tools.
  1. Serves as a liaison between UrbanArts and the community.



  1. Consults widely with internal and external supporters and advocates to develop consensus around realistic goals and targets;
  2. Demonstrates best practises to Board, staff and volunteers in support of annual development campaigns and events.
  3. Oversees that all staff and organization resource development activities (cash, donations or in-kind) meets the standards established by the organization’s revenue generation strategy.



  1. Contributes to the annual budget planning process with realistic financial goals and objectives;
  2. Oversees the budget tracking, analysis and reporting needed to provide accurate and up to date intelligence to sustain the organization’s strategic approach;
  3. Contributes to the annual budget planning process to identify realistic financial goals and objectives, with particular responsibilities in the areas of marketing, communications and development.
  4. Prepares revenue projections and reports for organization and funders





  1. Strong strategic planning, organizational, time management, database and communication skills;
  2. A dynamic self starter with high levels of maturity and confidence, comfortable with initiating the conversation;
  3. Strong writing and communications skills to take a leadership role in developing and supporting the revenue generation streams of UrbanArts.
  4. Supportive communications skills (verbal, visual, technological), strong resource development, grant & report writing skills.
  5. Ability to tell an organization’s story in compelling ways to garner meaningful support




Working Conditions

The Development & Special Projects Coordinator normally works in an office setting at the Bartonville or the John Street location, although there are times the incumbent will be off-site at schools, facilities operated by other organizations and in the community. While the majority of the responsibilities will take place during regular operating hours (9:00 am – 5:00 pm) on weekdays, evening and/or weekend duties will also be scheduled. All pre-approved time worked in excess of 44 hours/week will be compensated with lieu time in accordance with the Employment Standards Act, and at the approval of the Operations Manager and/or the Executive Director so as to not affect the programming and operating schedule.

Application Deadline: October 31st, 2017                           Start Date: Mid – End of November, 2017 (or sooner)


Please submit resume and cover letter detailing your experience and qualifications to:

Hiring Committee


5 Bartonville Ave. E.,

Toronto, ON   M6M 2B1


OR via email to – Please quote “DSP Coordinator” in the subject line


UrbanArts is an equal opportunity employer. Only those selected for an interview will be contacted.

No phone calls please.


For more information on UrbanArts, please visit or